PRODUCT GUIDE / CURRENT ORBIT RULES
How KPI incentives reach the monthly payroll review
Orbit calculates a monthly incentive from configured position KPIs, then places the result beside base salary and deductions in a payroll record. The calculation is inspectable, and the payroll administrator records paid status before the employee sees a slip.
All product guides ↗Start with position-based KPI results
A position can have active KPI templates with weights, scoring bands, and maximum incentive amounts. Orbit calculates the employee’s monthly results, including relevant attendance-based values and any entered manual KPI values. The incentive breakdown lists the achieved value, score tier, and earned amount for each configured KPI.
The current incentive rule requires at least ten attendance records marked present, late, or half day in the month. If the employee does not reach ten worked days, the KPI-earned amount is set to zero for the incentive calculation.
Apply the current proration rules
Approved unpaid leave and uncovered approved casual or sick leave can prorate the KPI incentive. The current implementation uses a 26-day reference: factor = max(0, (26 − prorated leave days) ÷ 26). It then multiplies earned KPI incentive by that factor, provided the worked-day qualification is met. This 26-day value is presently a fixed reference rather than a count generated from the individual schedule.
For unpaid leave, the separate salary deduction uses base salary ÷ 30 multiplied by the relevant unpaid days. The estimated final salary is base salary minus this deduction plus the final incentive, rounded to a whole amount. These are Orbit’s current product rules, not a statement of local payroll law.
Review, mark paid, and show the slip
Payroll processing creates or updates a monthly record for each active employee in the tenant. The record stores base salary, KPI-earned amount, deductions, net salary, and a draft or paid status. Processing an already-paid record keeps its paid status.
An administrator reviews the period and marks a record paid after the external payment step. The employee’s self-service history shows only that signed-in employee’s paid records. Orbit does not transfer funds or file taxes.
THE ANSWERS
What Orbit does, in plain language.
When does an employee qualify for KPI incentive?
The current calculation requires at least ten present, late, or half-day attendance records in the month.
Does Orbit use each employee’s exact scheduled days for proration?
Not yet. The current incentive calculation uses a 26-day reference.
Does marking paid send a bank transfer?
No. Paid status records the administrative confirmation; Orbit does not execute the bank payment.
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